Background checks are required for ALL volunteers over the age of 18.
Background Check: If you have not had a background check in the last 2 years, please complete the background check at this link:
- *Click New Record Check (Volunteers Only).
Once you have completed the background check, please e-mail a copy of your certificate to Laura Coates(firstname.lastname@example.org)
Night To Shine 2020 Team Coordinator Sign Up
SIGN UP DEADLINE - SUNDAY, OCTOBER 15th
(List of team role descriptions below the form)
TEAM COORDINATOR POSITIONS
VOLUNTEER CHECK-IN TEAM
-Greet volunteers, give them their name badges and direct them to their team leader.
-Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking teams to ensure the best possible layout.
BUDDY CHECK-IN TEAM
-Greet buddies, give them their name badges and direct them to their team leader for a pre-event meeting on helping give their assigned guest the best experience possible.
-Assist guests as they exit vehicles, and help them find the registration area. Be available as guests return to their vehicles following the event.
-Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes.
FOOD PREP TEAM
-Assist caterer with unloading food, additional food preparation and set up food and beverages in the main event space and in the Respite Room.
RED CARPET TEAM
-Assist guests as they make their way down the red carpet, manage flow of traffic and cheer them on to make them feel welcomed.
SOCIAL MEDIA PHOTOGRAPHER
-Take high quality photos and short videos for your church’s social media pages. This volunteer will follow the same content guidelines as the professional photography team. For best quality, please shoot video horizontally. Please use official Night to Shine hashtags.
-Take photographs and treat participants like honored guests and celebrities.
-Welcome guests as they arrive, and help them find their way to the main event space, activities and restrooms.
GUEST REGISTRATION TEAM
-Warmly greet guests and sign them in and answer any questions they may have.
-Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them in conversation. We recommend volunteer buddies be at least 16 years old. For additional details on buddies, please see pages 45 and 47.
RESPITE ROOM TEAM
-Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.
-Constantly “float” around the main event space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed.
COAT CHECK TEAM
-Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and retrieve their coats.
HAIR, MAKE-UP & SHOE SHINE TEAM
-Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup or to a seat for a shoe shine. Chat with them while you pamper them and make them feel special.
-Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers.
FOOD SERVICE TEAM
-Serve food to guests in main event space and Respite Room (for parents, caretakers or family members). Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks and snacks.
-Set up and participate in any additional activities, including karaoke, with the guests. Encourage them and maintain a fun atmosphere.
DANCE FLOOR TEAM
-Monitor the dance floor and the perimeter to make sure there are no “wallflowers.” Invite them to dance and engage with them.
SENSORY ROOM TEAM
-Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by singing, participating in sensory activities or simply providing them with some quiet time. See page 51 for more details.
BATHROOM SECURITY TEAM
-Help guests find the restroom, and offer assistance in the restroom if needed. If a guest requires assistance with more than getting in and out of a stall or hand washing, it is appropriate to contact their parent or caregiver for assistance.
-Walk around and monitor the main event space and outdoor areas, making sure exits are not blocked and all areas remain wheelchair accessible.
-Support on-site uniformed Law Enforcement personnel by ensuring a safe and secure environment for guests and volunteers. Coordinate with local police, fire and rescue as needed. Please see page 36 for more details.
-Assist uniformed professional EMT personnel at the event by providing basic first aid and care for any medical needs or emergencies. Please see page 38 for more details.
GIFT TAKEAWAY TEAM
-Manage gifts and help each guest collect their favors to take home.
TEAR DOWN TEAM
-Take down decorations, tables, chairs, etc. and clean up the event space.