NIGHT TO SHINE 2019 VOLUNTEER REGISTRATION

PLEASE NOTE: Volunteers of any age may serve. However, we highly recommend that any volunteer under the
age of 16 be supervised by an adult. We recommend all volunteers serving as buddies be at least
16 years old. 

Basic Commitment: Most NTS Volunteers are asked to be at the event on Friday,  February 8th, 5pm-9:30pm.  A light dinner will be supplied for you.  (Our guests will be attending Night To Shine 6-9pm.)  We also ask all volunteers to attend a one-hour training event on Wednesday Jan 30th (7 PM) at Riverbend Community Church.  After signing up, you will receive specific information for your area of volunteering.


Background checks are required for ALL volunteers over the age of 18.

Background Check: If you have not had a background check in the last 2 years, please complete the background check at this link:

 https://epatch.state.pa.us/ 

- *Click New Record Check (Volunteers Only).

Once you have completed the background check, please e-mail a copy of your certificate to Laura Coates (laura@riverbendonline.org)

Name *
Name
I have had a background check within the last 2 years *
If no, please click the link at the top of the page, complete your background check and a copy of your certificate to Laura Coates (laura@riverbendonline.org)
Former Special Needs Skills/Training (please check all that apply):
I Have Volunteered at Night to Shine Before: *
Requested Volunteer Role *
Volunteer role descriptions: VOLUNTEER CHECK-IN TEAM -Greet volunteers, give them their name badges and direct them to their team leader. SET-UP TEAM -Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking teams to ensure the best possible layout. BUDDY CHECK-IN TEAM -Greet buddies, give them their name badges and direct them to their team leader for a pre-event meeting on helping give their assigned guest the best experience possible. TRANSPORTATION TEAM -Assist guests as they exit vehicles, and help them find the registration area. Be available as guests return to their vehicles following the event. PARKING TEAM -Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes. FOOD PREP TEAM -Assist caterer with unloading food, additional food preparation and set up food and beverages in the main event space and in the Respite Room. RED CARPET TEAM -Assist guests as they make their way down the red carpet, manage flow of traffic and cheer them on to make them feel welcomed. SOCIAL MEDIA PHOTOGRAPHER -Take high quality photos and short videos for your church’s social media pages. This volunteer will follow the same content guidelines as the professional photography team. For best quality, please shoot video horizontally. Please use official Night to Shine hashtags. PAPARAZZI TEAM -Take photographs and treat participants like honored guests and celebrities. WELCOME TEAM -Welcome guests as they arrive, and help them find their way to the main event space, activities and restrooms. GUEST REGISTRATION TEAM -Warmly greet guests and sign them in and answer any questions they may have. BUDDY TEAM -Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them in conversation. We recommend volunteer buddies be at least 16 years old. For additional details on buddies, please see pages 45 and 47. RESPITE ROOM TEAM -Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them. FLOATER TEAM -Constantly “float” around the main event space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed. COAT CHECK TEAM -Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and retrieve their coats. HAIR, MAKE-UP & SHOE SHINE TEAM -Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup or to a seat for a shoe shine. Chat with them while you pamper them and make them feel special. FLOWER TEAM -Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers. FOOD SERVICE TEAM -Serve food to guests in main event space and Respite Room (for parents, caretakers or family members). Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks and snacks. ACTIVITIES TEAM -Set up and participate in any additional activities, including karaoke, with the guests. Encourage them and maintain a fun atmosphere. DANCE FLOOR TEAM -Monitor the dance floor and the perimeter to make sure there are no “wallflowers.” Invite them to dance and engage with them. SENSORY ROOM TEAM -Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by singing, participating in sensory activities or simply providing them with some quiet time. See page 51 for more details. BATHROOM SECURITY TEAM -Help guests find the restroom, and offer assistance in the restroom if needed. If a guest requires assistance with more than getting in and out of a stall or hand washing, it is appropriate to contact their parent or caregiver for assistance. SAFETY TEAM -Walk around and monitor the main event space and outdoor areas, making sure exits are not blocked and all areas remain wheelchair accessible. SECURITY TEAM -Support on-site uniformed Law Enforcement personnel by ensuring a safe and secure environment for guests and volunteers. Coordinate with local police, fire and rescue as needed. Please see page 36 for more details. MEDICAL TEAM -Assist uniformed professional EMT personnel at the event by providing basic first aid and care for any medical needs or emergencies. Please see page 38 for more details. GIFT TAKEAWAY TEAM -Manage gifts and help each guest collect their favors to take home. TEAR DOWN TEAM -Take down decorations, tables, chairs, etc. and clean up the event space. (we will consider your request but cannot guarantee a specific role):

Thank you for registering as a volunteer for Allentown Night To Shine 2019!! A team coordinator will be in touch with you soon! Any further questions? email Laura Coates at laura@riverbendonline.org

Would you like to refer a guest to register for this event? Click below!!

www.riverbendonline.org/ntsguest


 

Complete PA Criminal Clearance HERE - *Click New Record Check (Volunteers Only)